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Compress PDF

Reduce a photo-heavy workflow packet so it fits the attachment limit of the next handoff; text and form fields stay as they are.

Three A4 pages, each with a line of text and a large synthetic photo. Standard should shrink it by more than half and keep 3 pages of text; Strong is smaller still.

Your documents stay on this device. Tool downloads and usage statistics do not include file contents.

Local limits: Max single file: 60 MB

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A practical guide

Fit the packet under the attachment limit.

  1. Choose one PDF of up to 60 MiB and 200 pages.
  2. Keep Standard, or pick Strong for a smaller file with softer photos.
  3. Compress, compare the original and new size, then check photos at the size you will view them.

Try this example

A handoff packet with phone photos of delivery notes is too large to attach. Compress it with Standard, check the new size and open one photo page before routing.

Before

  • Report with photos

After

  • Smaller copy, same text and pages
Input and expected output for this task. Illustrative example.

Before you start: Only embedded photos and scans are recompressed, as JPEG; text, fonts, forms and layout are kept. Documents that are mostly text may not get smaller, and then no copy is made. Signed, certified, encrypted or incrementally updated PDFs are refused. Keep the original.

Check what the PDF contains
What you get

Make a PDF smaller by recompressing its embedded photos and scans. Text, forms and layout are kept. Documents that are mostly text may not get smaller; signed or encrypted PDFs are refused.

Limits and important details

One PDF, up to 60 MiB and 200 pages. Only embedded photos and scans are recompressed as JPEG; masked or transparent images, small images and unusual colour formats are left unchanged. Text, fonts, forms and layout are kept. If the copy would not be smaller, no file is made. Signed, certified, encrypted or incrementally updated PDFs are refused.

Example

Compress the three-page photo sample with Standard: it should shrink by more than half and keep its three pages of text. Strong makes it smaller still with softer photos. A text-only PDF may show that no smaller copy was made.