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Rename PDF by Content

Rename a batch of incoming PDFs by their document number so they can be filed or routed without opening each one.

Two scans named scan001.pdf and scan002.pdf with Invoice No: INV-2041 and INV-2042. Use the label Invoice No: to get INV-2041.pdf and INV-2042.pdf.

Your documents stay on this device. Tool downloads and usage statistics do not include file contents.

Local limits: Max files: 50 / Max single file: 10 MB / Max total size: 60 MB

Files are processed in your browser. They are not uploaded to this site.

A practical guide

File by document number.

  1. Choose up to 50 PDFs with selectable text.
  2. Enter the label printed before the value, such as Invoice No: or Policy number.
  3. Rename them and check rename-map.csv; files without the label keep their name.

Try this example

Rename 40 purchase orders by the value after PO Number: before uploading them to the ERP.

Before

  • scan001.pdf
  • scan002.pdf

After

  • INV-2041.pdf
  • INV-2042.pdf
Input and expected output for this task. Illustrative example.

Before you start: The label is searched in the first 3 pages. The value ends at a line break or a wide gap. File contents are unchanged; duplicate names get a number.

Merge the renamed files
What you get

Rename several PDFs by the value that follows a label in their text, such as an invoice number. Files keep their contents; a CSV lists every rename.

Limits and important details

Up to 50 PDFs, 10 MB each. The label is searched in the text of the first 3 pages; files without it keep their name.

Example

Rename the two sample PDFs by the label Invoice No: they become INV-2041.pdf and INV-2042.pdf, listed in rename-map.csv.