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Batch Bates Numbering

Stamp a whole document production with one Bates sequence across all files, in the order you hand them off, plus an index of each file's number range.

Two PDFs with three labeled pages each. With prefix DOC- from 1, the first file should get DOC-000001 to DOC-000003 and the second DOC-000004 to DOC-000006, as listed in bates-index.csv.

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Local limits: Max files: 50 / Max single file: 10 MB / Max total size: 60 MB

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A practical guide

Number the production in one pass.

  1. Choose up to 50 PDFs and set their order in the file list.
  2. Set the prefix, first number and minimum digits; numbering continues across files.
  3. Number the set, then check bates-index.csv against the first and last page of each file.

Try this example

Produce 12 PDFs for a vendor audit with prefix AUD- from 1; the index shows where each file starts and ends.

Before

  • contract.pdf
  • exhibits.pdf

After

  • DOC-000001 to DOC-000004
  • DOC-000005 to DOC-000009
  • bates-index.csv
Input and expected output for this task. Illustrative example.

Before you start: Files are numbered in the list order shown before the run. Each page gets one label in the chosen position; the index lists pages, first and last number per file.

Merge the numbered set
What you get

Number several PDFs with one continuous Bates counter in the order you set. Get a ZIP of numbered PDFs and a CSV index of each file's first and last number.

Limits and important details

Up to 50 PDFs, 10 MB each, 60 MB and 1,000 pages in total. Prefix up to 24 printable ASCII characters, suffix up to 16, 1-9 digits and counters up to 999,999,999.

Example

Number the two sample PDFs with prefix DOC- from 1: the first gets DOC-000001 to DOC-000003 and the second DOC-000004 to DOC-000006, as listed in bates-index.csv.